It's been a while since the last weekly newsletter, but now it's time for a little update before we have our ordinary general meeting.
Ordinary general meeting
The date for the ordinary general meeting to be set for 14 May 2024 at 18:30 (see invitation here). The reason we are having this ordinary general meeting is mainly to end the financial year 2023, i.e. from 1 June to 31 December 2023, as from 1 January 2024 we have switched to the normal articles of association and thus have a financial year that runs from 1 January to 31 .December. This time we will have to hold the general meeting in our own common room at Stadionvej 43, we know it can be a bit cramped, but we still expect it to work. The board tried to find a room, but even though we tried many places, we could not find a suitable vacant room, so we had to choose to hold the general meeting in our own common room.
Accounting and budget
Since we could not manage to get the accounts and budget completely in place before sending out notices for the general meeting, we will have to send these out no later than one week before the general meeting. We will of course make it available here on the website as soon as it is ready.
Self-payment of electricity
On 16 April 2024, we had a meeting with both Brunata and our administrator to make an agreement on how we can practically switch to self-payment for electricity. There were several different models up for discussion, but most would either be very expensive or very difficult to manage. Therefore, the solution is that we in the board, based on the consumption we can see the various apartments have, find a suitable advance contribution to be collected by the owner, and a settlement is made once a year. However, the board reserves the right to adjust the advance payment if we can see that the electricity price should fluctuate inappropriately (up or down). The board proposes that we switch to self-payment for electricity on 1 July 2024, but this must be approved by the general meeting.
At the same time, the board proposes that the joint payments be reduced by 12%, which is the proportion of the electricity consumption in the individual apartments. This must also be approved at the general meeting.
Gable insulation and roof at Stadionvej 43
At the beginning of the year, we on the board started getting offers for gable insulation, as we receive a number of inquiries that especially gabled apartments are very cold in winter, and there is often moisture on the walls due to the temperature difference. The board still believes that gable insulation is a task that must be prioritized. But when we subsequently received a status report on the condition of the roof at Stadionvej 43, we can see that we have to focus on the roof as the 1st priority, as it is simply in very poor condition. It will be an expensive round, there is no doubt about that, and the first indications show that we will probably have to spend somewhere between DKK 5,500,000 and DKK 6,500,000 to get the switch done. The board will provide a little more information at the upcoming general meeting.
Closure of hole in the roof at Stadionvej 43
We received an inquiry from a resident that there was a hole in the roof at Stadionvej 43 and that there were birds that had started to build nests up there. We inspected the damage and can see that there is a board that has completely broken off and that the two gardens directly below were full of dirt and droppings from the birds in question. When we had Raunstrup A/S out with a view to making an offer for the replacement of the roof, we were made an offer for a temporary closure of the hole. As the price for this was only approx. DKK 6,000, we chose to close the hole as soon as possible, so the hole is already closed. We at the board decided to only make a temporary closure, since as mentioned above we need to have the roof changed, and therefore it would not make sense to carry out a more permanent closure.
Heating central Vestergårdsvej 23
When we had the heat exchanger extended at the end of February to give a longer "lifetime" before the exchanger gets limescale, we also had the piping on the heating center at Vestergårdsvej 23 redone on 10 April 2024, so that we have the same set-up as at Stadionvej 43 We can see that the restructuring/upgrading of the facility on Stadionvej has been a big gain, partly in terms of ensuring a steady supply of hot water, but also a much better use of the district heating. That is why we chose to make the same change on Vestergårdsvej. In connection with this change, there were some system parameters in the control itself that should have been changed, which we did not get right from the start, so on Saturday 13 April 2024 we briefly had no hot water. This has now been put in place, we of course apologize for the short "breakdown".
Legionella test at Vestergårdsvej 43.
We had a new test for Legionella done on 12 February at Stadionvej 43 (See result here), and can see that there is still a single apartment that has an increased incidence of Legionella. Since we do not know whether it is a local problem with the individual owner, or whether there may be a "dead end" on this hot water line, on May 1st we will have a test done in the two apartments located directly above and below the apartment in question . That way we should be able to isolate the problem. In general, we can see that we have got rid of the bigger Legionella problem we had before, since, as mentioned earlier, we have upgraded the central heating system and have therefore become able to turn up the hot water temperature in an area where Legionella cannot thrive.
Washing machine 1
We have had Miele out several times to service washing machine 1, when it kept giving errors on the water supply. Unfortunately, none of the services have been able to solve the problem completely. That is why we have asked Mile to come and do a major service and check e.g. the bottom plug on the machine. We haven't had the date confirmed yet, but expect the service to probably be done in week 17 (between April 29 and May 3)
Janitor and cleaning
We have previously mentioned that we would look at our janitor service, as we are not completely satisfied with what we are getting today. But it has not really been possible before then, our service must include winter service as well, and there has been no one who would discuss this in the middle of winter. But we are now slowly starting to look at what possibilities we have. However, we in the board agree that our caretaker service should probably be divided into several service companies. We must have someone who can be responsible for outdoor areas and rubbish sheds, as well as another company who will be responsible for cleaning, so that we get a better service in those areas. We have a dialogue with the cooperative housing association to see if together we can get a better and more profitable solution.
Garbage situation on Stadionvej 43
Unfortunately, we still receive a number of inquiries about the rubbish situation on Stadionvej, partly bulky waste which is not sorted correctly, rubbish being put down which is not removed by Glostrup supply's bulky waste, but also that residents leave rubbish outside the shed, on the owner's association's premises, or are thrown in the wrong containers. We in the Board have tried to make all residents aware that this is not in order and that we all collectively have an obligation to keep order. If it is not sorted properly, we simply cannot get our waste removed and it is very expensive to get it removed. It is a cost that can only be covered by the owner's association and thus the individual residents. In the board of directors, we have therefore chosen that in the upcoming budget for 2024, an additional DKK 30,000 must be set aside, as we assume that with the increased expenditure, it means that our residents do not ensure that they comply with the guidelines for renovation and bulky waste.
