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NOTICE TO ORDINARY GENERAL MEETING
IN HOMEOWNERS ASSOCIATION Glostruphøj III
With reference to §9 of the normal articles of association, I hereby call, on behalf of the board, to an ordinary general meeting to be held at the address:
The common room
Stadionvej 43, 2600 Glostrup
Tuesday 14. may 2024 at 6:30 p.m.
- The general meeting has the following agenda:
- Election of conductor and vote counters
- Approval of call to general meeting.
- Presentation of the board's report
- Presentation of accounts for 1 June 2023 to 31 December 2023.
- Submission of a maintenance plan for the properties
- Transition to self-payment of electricity from 1 July 2024
- Reduction of joint payment as a result of section 6
- Status of ventilation
- Approval of joint expenses / the budget
- Election of chairman (2 years)
- Election of other members to the board (2 years)
- Election of alternates (1 year)
- Selection of auditor
- Proposals received (none received d.d.)
- Proposals must be sent to the board by 23 April 2024 at the latest
On the agenda item 4 – submission of annual accounts
The accounts are for the period 1 June to 31 December, as per 1 January transfers to the normal articles of association and thus has a financial year from 1 January to 31 December.
The accounts are presented by the chairman.
On the agenda item 5 - Submission of a maintenance plan for the properties
With reference to the report from Mmake (see our website www.glostruphoej3.dk), it is clear that the roof on Stadionvej must be replaced as soon as possible. A budget price from Mmake indicates that the price can be approx. DKK 6,400,000. The board is working on getting more offers. Since the price exceeds the owners' association's savings no matter what, a financing proposal and a more concrete plan must be drawn up. Therefore, an extraordinary general meeting about this will be called later.
On the agenda item 6 - Transition to self-payment of electricity from 1 July 2024
All bi-meters work and we can compare the consumption from Brunata with the consumption at Ørsted. Therefore, we can switch to self-payment. Agreed with the administrator that they are responsible for billing and maintenance.
According to the meeting with Brunata and the administrator, we can either have 1 annual settlement of advance payments or quarterly against an additional payment. The board proposes that the settlement be done annually, as the expense for quarterly settlement will mean 4 x payment for settlement.
In the event of disproportionately large changes in the electricity tax, the board reserves the right to adjust advance payments accordingly.
Regarding item 7 of the agenda – reduction of joint payments as a result of item 6
The board proposes that joint payments be reduced by 12%, as this is the share of electricity consumption that will in future be paid through self-payment for electricity.
On the agenda item 8 - Status of ventilation
A review of the ventilation system in the attic, made by ventilation partner, shows that our ventilation works as it should. But the reason it doesn't work in the individual apartments is that the original valves in the bathrooms and in the kitchen have over time been changed to valves that don't have the necessary throttle and therefore there is far too much air flow. If the problem is to be remedied, the owners' association must enter all the apartments and change the 2 valves. Therefore, the board of directors wants the general meeting to decide whether this should be investigated further with a view to a possible future plan.
On the agenda item 9 - Approval of joint expenses / the budget
Budget 2024
On the agenda item 10 – Election of chairman (2 years)
Up for election: Claus Ellegaard Madsen flat 64 (willing to stand for re-election)
On the agenda item 11 - Election of other members to the board (2 years)
Up for election: Pia Hansen flat 43 (Klaus Knudsen, cohabitant) (willing to stand for re-election)
Ove (58) and Mahmut (23) – continue on the board (Elected for 2 years)
The board calls for members to be elected so that the board will consist of 4 members + 1 chairman
On the agenda item 12 – Election of alternates (1 year)
Current alternates:
Bo Grubbe lej. 7
Jamil Jiwani flat 49 (vacates, does not reinstate)
On the agenda item 13 – Election of auditor
Since we have switched to the normal articles of association, there is no longer a requirement for a state-authorised auditor. As well as the fact that we are also changing the financial year to go from 1 January to 31 December, the board is asking the general meeting for a mandate to find a new auditor. A new auditor can be adopted at an upcoming extraordinary general meeting.
On the agenda item 14 – Proposals received
There are currently No suggestions have been made. According to §10 of the normal articles of association, proposals can be sent until 23 April 2024. Any proposals received will be forwarded to the members of the general meeting no later than 7 May 2024
With best regards
The board of the owner's association Glostruhpøj III