Agenda
Board meeting 7. may 2024 at 6:30 p.m. in the common room.
- Information from the chairman
- General Assembly
- Review of presentation
- Electricity settlement basis
- Roof replacement quotes
- Declaration about the shared road (missing point)
- The board's report
- Practical things
- Legionella test
- Plumbing service
- Replacement of the expansion tank on Vestergårdsvej
- Any other business
Minutes from the board meeting
7/5-2024 at 18:30 in the common room on Stadionvej
Referent: Claus Ellegaard Madsen
Present:
Claus, Pia, Mahmut, Ove and Jamil
Info from the chairman:
- We have a meeting with Brunata and the Administrator on 16 April 2024 regarding the transition to self-payment of electricity. Different solutions and options were discussed, i.a. if we could have quarterly invoicing, but the costs for this would be too high. Therefore, we agreed on the following, which must be presented at the general meeting.
- The board looks at consumption from Brunata and makes some installment payment groups according to consumption.
- Administrator takes over administration of Brunata online, ensures that moves are reported, e-mails are created etc.
- Claus has sent the login to the administrator.
- Claus has reported moving on already known moves/moves in the Brunata online system.
- Brunata must remove the meter that sits in the laundry cellar, as it sits parallel to the shared consumption and is therefore included in the shared consumption.
- Claus has informed Brunata about the specific meter.
- We have a resident who has been away for a long period, and therefore Brunata wanted to do a service when there was zero consumption. Claus is in dialogue with Brunata about how we can handle this in the future, since we will of course not have to have service done. Part of the explanation is that we still lack e-mails, if we had them the relevant resident would be contacted by e-mail and would have been able to explain himself to Brunata.
- Claus has ordered a projector and screen for the owner's association, which will be used for the general meeting and for future general meetings.
- It was suggested that perhaps this could also be used for joint events of common interest such as major sporting events etc.
- On the board, we have received quite a few "minor" inquiries of an everyday nature, over which we on the board as such have no influence. We answer these as far as possible, but they are just a bit time-consuming and difficult to handle as it is outside the board's area of responsibility.
General Assembly:
Review of presentation
- Claus reviewed the presentation that has been prepared. There were a few small adjustments that are needed. Claus will correct this.
Electricity billing basis
- Claus reviewed how the consumption was taken from March and April as average consumption, as well as the settlement to Ørsted. The board approved what was presented.
- For the resident who has moved away, we have set the consumption after November/December.
- Regarding the electricity consumption and advance payment, we must have prepared that those present can have their proposed advance contribution shown. Claus finds a solution.
Roof replacement quotes:
- We have received 2 different offers, 1 from Mmake which is a consulting engineering company which has made a budget price based on similar projects, and one from Raunstrup which is a construction company and is therefore an indicative (non-binding) price.
- The two offers are relatively close to each other, but one contains construction technical advice and a buffer, the other does not. If this is taken out, the two offers are very similar.
- There is agreement in the board that this roof replacement has the first priority and we must therefore have an administrator to help find different proposals on how we can finance this.
Declaration on the shared road (missing item on the agenda)
- In connection with the renovation of the shared road between Glostruphøj 3 and the cooperative housing association, the old board had to prepare a clearer declaration about the shared road. This must be registered, and this has been attempted previously, but it was rejected as it requires the adoption of a general meeting. Therefore, this must be included in the general meeting so that it can be voted on.
- Claus puts this in the presentation and updates the agenda before the general meeting.
Board's report
- The report has previously been sent to the entire board for approval. In this connection, we found that a section on the shared road was missing. Claus reviewed this part of the report, and there were no further comments from the board.
Practical things
- Mahmut, Claus and Jamil will meet on Monday 13 May to set up the room and just run the coffee machines through a few times as we don't know when they were last used.
- Ove and Pia buy soda, beer and cake on Monday.
Legionella test:
- On 1 May 2024, water samples were taken on the same strand on which we have seen legionella problems previously. We are still awaiting the results of this test.
Plumbing service:
- There has been some disagreement with the current plumbing supplier and therefore we have chosen to change supplier. The new plumbing service is Charles Nielsen and this has already been updated on the homepage.
- The expansion tank on Stadionvej has been found to be broken after several investigations. We have received a replacement offer from Charles Nielsen. The offer is DKK 8,800 + VAT and we decided to start this replacement.
Any other business
- A meeting has been agreed with Ancher's garden service to take over the maintenance of outdoor areas and rubbish sheds on both properties. Claus holds the meeting together with the cooperative housing association as we expect to be able to make a comprehensive agreement. The meeting will take place either on Friday 10 May or Monday 13 May
- A meeting must be arranged with a cleaning company to take over the cleaning of the corridors, basement, laundry room etc. This meeting has not yet been decided.
The meeting ended at 20:11