Board meeting 2025-10-07

Minutes from the board meeting
07/10-2025 at 16:15 Common room Stadionvej

Speaker: Claus Ellegaard Madsen

Present:

Claus, Pia, Mahmut, Dennis, Kim, Jesper

Election of minutes:

Claus was elected.

Info from the chairman

Dennis has received keys from Ove.

Replacement of light sources

Claus has investigated whether we can leave it to the residents themselves, but it is the responsibility of the owners' association.
Mahmut feels that the task is getting a bit too much and has asked for recognition. This is not possible.
Dennis suggests whether we can look into making a board fee. There are many tasks on the board. There was agreement to investigate this possibility. It will probably have to be approved by the general meeting.
The task lies with Fluxx in relation to the agreement made with Fluxx. A notice should be made that residents can write to Fluxx to have them changed when they need to be changed.

Rats on Vestegårdsvej

A resident on Vestergårdsvej has seen rats in the toilet. We have had MV service out to inspect, nothing was found wrong, but it was recommended to put a grate in a well. The board agreed to have this grate installed. Claus will get in touch and get this started

Complaints about the construction

We have received a number of different complaints about various things. In order not to spend too much time on this, we will refer to Mmake's resident info email.

Disturbing emails

We receive emails from 3 residents in particular that are quite disruptive to the board. Various options were mentioned and we must at least acknowledge with a "received".

We are keeping an eye on the situation.

10-year maintenance plan and budget

Claus has had a meeting with Mmake about the plan they have made for the next 10 years. There are some recommendations for some water, sewer and electricity reviews that should be done now. Claus gets offers for the 3 needed examination.
Claus presented a presentation on how this plan could be financed. Different approaches and financing were discussed. But there was agreement that we on the board do not have sufficient knowledge about the construction technical things in the plan and whether there is possibly something that can be moved around. Likewise, there is a lot about the financials that we do not know enough about and that can be done in many ways.
We agreed that we should have some evenings where we look more closely and invite Mmake, an accountant or administrator to clarify it a little more closely

Airwallet

Claus presented the system, and a single adjustment was made, so that the dryer can now be booked for 1 hour at a time

Any other business

We will look at the plumbing service again. Dennis will see if we can find a new company, as the current one does not always respond quickly enough.

Next meeting

The next meeting was agreed for November 4th