There is a board meeting on 19/2-2025 at 6:30 p.m. Below is the agenda and minutes when the meeting is over
Agenda:
- Information from the chairman
- Payment of washing/drying and online module.
- Online system heating centers
- Service agreement
- Garbage shed Stadionvej
- Maintenance plan
- Any other business
Minutes from the board meeting
19/02-2025 at 18:30 in the common room on Stadionvej
Reporter: Claus Ellegaard Madsen
Present:
Claus, Pia and Kirsten
Absent: Mahmut
Election of minutes:
Claus was elected.
Info from the chairman:
Some residents on Stadionvej have pointed out that there was not enough heat. Charles Nielsen has adjusted the heat, and the feedback that has come after is positive.
There has been water damage on Stadionvej, it has been reported to the insurance company, which rejected the case. This is considered closed by the board.
As far as is known, the high consumption on Vestergårdsvej has been brought under control. But it seems that there is now a high consumption on Stadionvej. Claus will follow up.
Brunata will come on Tuesday 25/2 to look at options for installing water and heat meters. As well as the possibility of placing meters on ladder strings to be able to see more precisely where there is water leakage.
The first asbestos samples are low by Mmake in preparation for the roof project.
There has been a question about all-billing upon vacating, as this cannot be done until July. A resident who has vacated thought it was a long time to wait. The reason is that we have "only" installed bi-meters, and billing for electricity will not take place until July, therefore billing can only be done there.
A resident has complained about "slow" water and says it takes up to 40 minutes to fill the cistern. The resident has been asked to contact our plumbing Charles Nielsen.
Payment for washing/drying and online module.
A quote has been obtained for a system to handle payment for washing and drying. We need a cashless system, as well as payment for washing to ensure that there is payment for wear and tear and electricity for machines. The facility can also handle rental of the common room. A solution is proposed where money is deposited on a washing card. This is done at a payment station with a credit card, as unfortunately we do not have a system that can handle a credit solution. The system can also handle time bookings for washing on an app.
The board agrees that the solution should be at the next general meeting.
Online system heating centers
The system will be installed this week approximately. Claus is feeling up to date about when the system will be up and running. At the same time, the board decides to approve the service agreement from Charles Nilsen that has been submitted for 15,500 kr. + VAT for 11 months.
Garbage dump Stadionvej
Laus has been in dialogue with Glostrup supply about alternative solutions, without finding a usable solution. Glostrup supply suggests a container for small flammables that is emptied with bulky waste. This costs around 1500 kr. per month. The board agrees that this can cause new problems as it can become a "sleeping pad" for those who do not want to sort properly. The board does not recommend changing anything right now.
An email has also been sent to residents on Stadionvej as the Shed is generally very messy and garbage is thrown into the wrong containers and they are overflowing.
Maintenance plan
Claus has made a loose agreement with Mmake that we will make a maintenance plan in the spring that will be linked to finances, so that we can save up for improvements rather than having to borrow money.
Any other business
It was decided to abolish the deposit for renting the common room, but to maintain the 300 kr. for rent. It is difficult to handle cash, and the room is rented out so rarely that a deposit only complicates the process.
Claus corrects the resident guide online.
Claus will have a new account with mobilepay created through the administrator/bank for use in paying for rent for the room, as well as other things that arise. We must do everything we can to avoid cash.
Since norlys is invited to discuss Antenna supply, the next meeting is proposed for 18/3.
The meeting ended at 19:50