A board meeting will be held on Tuesday, December 3, 2024 in the common room at Stadionvej 43. Below you can see the agenda and minutes when the meeting is over:
- Fibernet, external info, FiberTeamet
- Info from the chairman
- Roof status
- Accountant
- FPK accountant
- Buus Jensen ?
- Plumbing service
- Electrician Totel
- Maintenance service
- Gardener/Winter service
- Stair cleaning
- Extraordinary general meeting
- Loan
- Accountant
- Potential date for ex. general meeting
- EL settlement
- Any other business
Minutes from board meeting. Final
03/12-2024 at 6:30 PM in the common room at Stadionvej
Reporter: Claus Ellegaard Madsen
Present:
Claus, Pia, Kirsten, Mahmut and Ove
Election of reporter:
Claus was unanimously elected.
Fibernet
Tem Folmand from the Fiber Team (Global Connect) presented their solution, where fiber is pulled to each apartment, parallel to the current coax cables. Joint agreements can be made with residents and we can get, for example, 1000/1000 MB for approx. 190 DKK/month.
The solution sounds attractive, but the board agrees that all energy must be spent on the current challenges before we look at a fiber solution. We agreed with the fiber team that we will return in March.
Info from the chairman:
The resident with the burglary has received a damage report, still awaiting a response. The resident had given the bill to the chairman, it was returned because we cannot pay. This is being clarified with the insurance company.
A "yellow bar" has been made on the website that provides information about upcoming bulky waste. The bar will be visible approx. one week before bulky waste.
A waste calendar for 2025 has also been placed on the website.
Roof status:
The chairman states that all the details have now been sorted out. So now it's just a matter of planning an extraordinary general meeting.
Accountant:
PKF Munkebo has submitted a reasonable offer. The board agrees to continue with them. As an alternative to J.O. Audit.
Buus Jensen
A resident has submitted a proposal to continue with Buus Jensen. The proposal does not include finances, or a statement from Buus Jensen whether they have the capacity for us. Steen Ellegaard has also retired, as far as is known. The board agrees that since PKF Munkebo is a state-authorized accountant, and that is probably more what is wanted than a specific accountant, we will only propose PKF Munkebo as auditor.
Plumbing service
The problem with at least one riser has now been solved. The problem is that many people remove the filter in the mixer tap because there is a lot of dirt in the water. Many people remove the filter because otherwise the mixer tap must be cleaned at regular intervals. The problem is that the dirt gets stuck inside the mixer tap and "short-circuits" the cold and hot water. This means that the individual resident gets cold water and others on the same path also get the same problem, this also poses a risk of Legionella. The board urges that this filter not be removed or that it be put back on as soon as possible.
Electrician Totel
Claus has spoken to Totel. They would like to take us on as a customer. It is not because there are any important tasks, but so that we have contact both as a board and the individual residents. The twilight relay on Vestergårdsvej must be set as the light is turned on in the hallways and garbage shed too late. As well as possible installation of a motion sensor in the basement Totel will visit on 4/12/2024, Claus will show you around.
Maintenance service
Stair washing sounds reasonable. However, they were a little late in responding.
Gartner service includes offers for winter service. It is especially at this point that the current supplier is failing.
A comparison between the different services must be made.
An updated presentation must be made to the current supplier so that we can renegotiate the agreement. Kirsten and Claus are doing this.
Extraordinary general meeting
We have been allowed to borrow the money from Nordea. However, they will not lend us more money, the certain residents have already mortgaged to the limit.
Since we are going ahead with the PKF audit, this is up for a vote. The administration supports this decision.
The proposed date is January 15th, when the administration and auditor can do it. We are trying to get premises. Claus is working with the administrator on the agenda.
One of the items on the agenda is to decide on a replacement on the board. There is also agreement on this.
Any other business:
Mahmut follows up on various garbage and storage problems. Either you remove the garbage yourself, or an invoice will be sent to the residents who do not remove the storage and garbage themselves.
Claus will get a specification from the administrator why various amounts have been deducted from the administrator.
The next meeting was scheduled for January 7, 2025 at 6:30 PM
The meeting ended at 8:20 PM